Penn State University Increases Efficiency With Document Management Solution

What is the key ingredient to running a university with 400,000 living alumni, 80,000 currently enrolled students and 15,000 employees on twenty-four campuses spread across the Commonwealth of PA?

Efficiency.

Just ask anyone working for Penn State. They are used to dealing with paperwork on a GRAND scale. For example, the Graduate School receives thousands of applications each semester. The Office of Physical Plant receives thousands of work orders. The Undergraduate Admissions Office receives more SAT scores each year than any other college or university in the United States!

How does Penn State process this much paperwork and still maintain such a high level of excellence in teaching, research and public service that it is ranked eleventh among public universities in the U.S.?

Penn State has always been efficient when dealing with massive amounts of paperwork. However, a great deal of money was being spent photocopying documents for use and storage in different departments simultaneously. Another large expense was faxing and mailing files from campuses located all over Pennsylvania to the University Park campus located near State College, PA. Plus, most documents received by Penn State require several different departments' input before completion. With the University Park campus alone consisting of over two hundred buildings, it was decided that a document management system would simplify this task and increase efficiency greatly.